Customer and Transport Sales Administrator

Job Title: Customer and Transport Sales Administrator
Location: Leyland
Salary: up to £30,000 per annum
Role: Permanent – Full time

A fast-paced, multi-site operation is looking to appoint a highly organised and detail-driven Transport Office Document Control Coordinator to join its busy transport office.

This isn’t a typical administrative role. You’ll sit at the heart of the business, ensuring that every job is fully documented, accurate and ready for invoicing, eliminating the gaps that lead to delays, queries and lost revenue.

Working closely with Transport Planners and Accounts, you’ll take ownership of the full paper trail, ensuring every job has a purchase order, agreed rate and proof of delivery, all matching, every time.

If you’re someone who thrives on organisation, enjoys problem-solving and isn’t afraid to chase information to get things right first time, this could be the perfect opportunity.

Key Responsibilities

· Capture and confirm every order, ensuring all job details are complete and recorded accurately before progression
· Ensure every job has a valid PO number and agreed rate, chasing missing information where required
· Maintain and align the transport diary, PO log and rate schedules on a daily basis
· Reconcile loads delivered against purchase orders, ensuring accuracy and capturing any additional revenue opportunities
· Collect, match and maintain tickets, delivery notes and PODs against each job
· Run daily checks to ensure all documentation is complete before it is passed to Accounts
· Manage and resolve invoice queries, acting as the first point of contact for Accounts
· Build and maintain customer billing profiles to ensure invoices are delivered correctly first time
· Work proactively to reduce invoice queries and minimise credit notes across the business

Ideal Candidate Profile

· Previous experience within transport, logistics, haulage or a similar operational office environment
· Strong document control and administration skills with exceptional attention to detail
· Confident communicator, comfortable chasing customers, drivers and internal teams for information
· Highly organised with the ability to manage multiple priorities in a fast-paced environment
· Proactive mindset with a focus on accuracy and continuous improvement
· Strong Excel and systems skills, with experience of working with planning or transport systems
· Calm under pressure with the ability to stay focused in a busy office environment

What’s in it for you?

· A key role within a busy, high-performing transport operation
· The opportunity to make a tangible impact on invoicing accuracy and cash performance
· A fast-paced, team-focused environment where your input really matters
· Competitive salary and benefits package
· Clear opportunity to develop within a growing business

If you’re a commercially focused Customer and Transport Sales Administor who thrives on building relationships, driving revenue and being out in the field making things happen, this could be the role for you. APPLY NOW for immediate consideration for this Purchase Ledger opportunity.

This role is handled by McCarthy Recruitment, an award-winning multi-sector recruiter. We believe that you matter and care about unlocking your full potential. Work with us to find your perfect role and start your journey today.

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The Legal Bit: We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of race, sex, disability, religion/belief, sexual orientation or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with GDPR