Senior Document Controller Role - Construction

Senior Document Controller (Northern Home Counties Business)

Location: Welwyn Garden City

Project based, with flexibility for occasional remote working

Role Overview

We are looking for an experienced and talented Senior Document Controller to set up, manage and maintain project document control systems in line with our client, customer and project requirements within the Northern Home Counties business unit. This role is project based, with flexibility for occasional remote working.

About the Client

Our client is one of the UK’s most successful Tier 1 contractors, delivering construction services across a range of public and private sector markets, including healthcare, education, civic buildings, leisure, and frameworks. They operate as a progressive and ambitious organisation, offering a safe, inclusive and rewarding working environment where collaboration, trust and performance are central to delivery.

Key Responsibilities

Quality check all document naming conventions prior to upload onto CDE

Liaise with design consultants regarding CDE workflow issues

Support training of consultants and subcontractors on document control systems

Liaise with the project design lead to ensure smooth document control operation

Assist in chasing subcontractors for as-built information

Support preparation of O&M files

Manage allocation balance across projects

Provide progress reports and maintain actions lists

Coordinate all document control activities including technical documents, drawings and commercial correspondence

Organise, manage and file document receipts, transmittals, and distribution lists in line with naming and numbering procedures

Issue and receive controlled documentation, including electronic transmittals to project teams, customers and suppliers

Scan documentation and liaise with external reprographics providers

Attend live construction projects and undertake progress photo records

Archive, retrieve and store documentation in line with company standards

Ensure compliance with company formats, templates and standards

Assist with quality checks, audits and correction of document database anomalies

Maintain registers and document management systems ensuring accuracy and continuity

Carry out routine document control administration including release, publishing, filing, scanning and library management

Ensure compliance with project numbering procedures and document control protocols

Act as a focal point for document management queries within the project team

Provide first-line training support on document control processes and systems

Support coordination of document management across the project lifecycle through to handover

Maintain hard copy document archives and project libraries

Requirements

Experience using Viewpoint 4P and Aconex

Ability to set up and manage multiple major projects initially, then focus on a single large scheme

Strong organisational skills with ability to prioritise workload effectively

Experience working with electronic document management systems (EDMS)

Strong IT skills including spreadsheets, databases, word processing and project systems

Ability to maintain clear, accurate records, reports and documentation

Ability to input and retrieve data efficiently using computer systems