Document Controller

This is a mixed role of Document Control and pre construction tapping into multple other roles including Administration and RLO.

This is 5 days office based

Hours of Work: Monday–Friday 0800–1700

The role will include, but will not be limited to:

Pre-construction

· Review tender documentation & download, sort, create binders, identify key missing info, distribute access links

· Manage addendum information and ensure issue to internal personnel & external supply chain

· Upload tender submissions onto client portal

· Assist with creation and maintenance of bid library (e.g. tender CVs; case studies etc)

· Assist with updating tender pipeline tracker

Construction

· Manage, control and distribute all project documentation in line procedures, ensuring accurate, timely issue to site and pre-construction teams

· Set up, maintain and administer document control systems (including CDE platforms) for live projects from pre-construction through to site delivery

· Assist site teams with control drawings, specifications, schedules, RFIs, technical submissions, permits and correspondence, always ensuring correct revision status

· Receive, check and upload contractor, consultant and supplier documents, ensuring compliance with project requirements and file naming conventions

· Maintain up-to-date document registers, trackers and transmittals, providing clear audit trails and reporting to project teams

· Liaise closely with site teams, project managers, designers and external stakeholders to ensure information is available when required

· Assist with site start-up documentation, including O&M manuals, quality records, health & safety documentation and handover packs

· Monitor and chase outstanding information to support programme milestones and avoid delays to site activities

· Ensure document control processes comply with ISO standards, company policies and project-specific requirements

· Assist site teams with quality management on live projects

· Ensure consistent and standardized quality procedure between live projects

· Oversee handover documents ie. O&Ms, as-builts etc.

Strategic (desirable but not essential)

· Assist with development and implementation of marketing strategy

· Assist with marketing

Desirable attributes

- Experience with various platforms (e.g. *Aconex, Conject, ACC, Dalux, A-site etc)

- Preconstruction experience

- Understanding and/or experience of construction methodology