SharePoint SME
Rate: up to £365 per day - Umbrella only
Clearance Required: SC/SC eligible
Duration: 5 months
Location: Warwick Hybrid - 50/50

Role Purpose
To use SharePoint for safe collaboration with external partners. This runs in parallel to a programme that will prevent unsafe sharing methods, so the messaging and delivery needs to be in sync.

Key Responsibilities

• Define and document SharePoint principles, standards and ways of working for DWS and the Data Defence programme, especially around permissions, access reviews, time limits, external sharing and safe collaboration.
• Act as the SharePoint subject matter expert for the Stronger Controls phase, helping shape and validate solutions covering site/container controls, guest access, download restrictions and secure collaboration patterns.
• Work with DWS, the Data Defence team and technical SMEs to validate SharePoint design decisions and support implementation planning where SharePoint-specific configuration effort is required
• Create collateral and training that helps colleagues understand how to use SharePoint safely and confidently.
• Deliver or coordinate capability-building activity such as training sessions, Communities of Practice, champion enablement and user support for SharePoint safe-sharing behaviours
• Support impact assessments and business readiness activity for medium- and high-impact controls, including identifying process impacts, exceptions, dependencies and safe alternatives.
• Provide hands-on support for SharePoint-related issues raised through the programme, including pilot support, testing, user pain points and troubleshooting in complex or customised SharePoint environments.

Key Outcomes

• Clear and consistent SharePoint guidance is in place for the business.
• SharePoint is increasingly used as the preferred collaboration method for approved sharing scenarios.
• Business users are better equipped to manage permissions, guests and external collaboration safely.
• SharePoint-related controls are designed and rolled out with stronger readiness, lower confusion and better support.
• User pain points and operational issues are surfaced early and addressed through pilots, support and feedback loop

Essential Experience/Skills

• Strong SharePoint Online knowledge, especially permissions, external sharing, guest access and site governance
• Ability to bridge business change, user adoption and technical delivery
• Experience producing practical guidance, training and user-facing collateral
• Confidence working with security, engineering, communications and change teams
• Good problem-solving skills in live operational issues
• Ability to explain technical controls in plain English
• Experience with Microsoft Purview/M365 Information Protection/DLP
• Experience in change, adoption or secure collaboration programmes
• Experience supporting pilots, testing and early life support
• Familiarity with highly regulated or security-conscious environments

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