Administration Assistant

We're partnering with a globally recognised leader in speciality chemicals to recruit an experienced Administrative Coordinator for their Manchester facility. This is a broad, site-critical role that sits at the heart of the operation - keeping people, processes, and compliance running smoothly across multiple functions.
Far from a traditional administrative position, this role gives you genuine influence over site performance. You'll work across HR, quality, finance, logistics, and operations, making it an exceptional opportunity for a versatile, motivated professional looking to grow their impact in a well-resourced, forward-thinking environment.
What you'll be doing:
Site operations & administration:
- Take ownership of day-to-day office operations, ensuring protocols are consistently followed and the site runs efficiently
- Support HR and disciplinary processes in line with company policy and best practice
- Maintain and develop document control systems (SharePoint) to support audit readiness and effective knowledge management
People, recruitment & wellbeing:
- Coordinate end-to-end recruitment activity, including onboarding and induction programmes
- Oversee workforce development, training scheduling, and personnel health screening
- Manage absence reporting and contribute to payroll administration processes
Quality, compliance & governance:
- Ensure full compliance with regulatory, legal, and corporate HR requirements
- Lead administrative elements of quality management systems, including audit preparation and procedure implementation
- Participate in monthly site meetings, contributing operational insights and updates
Finance, logistics & stakeholder support:
- Manage site rebate and resale processes (steel, IBCs, drums, pallets, cardboard)
- Coordinate travel arrangements and provide professional hospitality to internal and external visitors
- Handle incoming and outgoing correspondence and maintain clear communication channels across the site
- Provide cross-functional backup support to maintenance and stores, including inventory coordination and cycle counting
What we're looking for:
Essential
- Proven experience in an administrative, coordination, or operations support role
- Strong Microsoft Office skills - Excel, PowerPoint, Teams, and OneDrive
- Excellent communication and stakeholder management abilities
- High level of discretion when handling sensitive or confidential information
Strong ability to prioritise, self-manage, and deliver across multiple workstreams
Desirable
- Familiarity with SAP systems
- Background in compliance, HR processes, or quality management environments
What’s on offer:
* Salary - Paying up to £35,000
* Annual leave - 26 days + bank holidays (rising to 30 days after 5 years' service)
* Life insurance - 3x salary
* Pension scheme - 6% employee / 12% employer contribution
* Company events
* Gym membership - £100 contribution
* Health & wellbeing programme
* On-site parking
* Private medical insurance (Part funded)
* Referral programme
* Sick pay
* Critical Illness cover
Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship