Project Coordinator

Project Coordinator

An established and growing commercial interiors contractor is seeking an experienced and highly organised Project Coordinator to support the successful delivery of fast-paced fit-out and refurbishment projects across the UK. Operating across commercial office, retail, education, hospitality, healthcare, and public sector environments, the business has built a strong reputation for delivering high-quality interior solutions with professionalism, precision, and exceptional client service.

Position: Project Coordinator

Location: Birmingham

Salary: £35,000 - £40,000 per annum + Package

Contract Type: Permanent

Start date: Immediately available

The Role:

Reporting directly to the Contracts Manager and Project Management team, the Project Coordinator will play a critical role in supporting projects from pre-construction through to completion and handover. You will be responsible for coordinating project administration, tracking progress, managing documentation, supporting procurement activities, and ensuring effective communication between site teams, subcontractors, suppliers, consultants, and clients. The successful candidate will be capable of managing multiple live projects simultaneously while maintaining excellent attention to detail and ensuring deadlines are consistently achieved.

Key Responsibilities:

Support Project Managers and Site Managers in the day-to-day delivery of multiple fit-out and refurbishment projects
Coordinate project mobilisation activities including documentation, inductions, permits, and logistics planning
Assist with the preparation and management of project programmes, progress trackers, and reporting schedules
Monitor project milestones and proactively follow up on outstanding actions to maintain programme delivery
Prepare and distribute meeting agendas, minutes, action trackers, and progress reports
Coordinate procurement schedules and material deliveries in line with project timelines
Liaise with suppliers and subcontractors regarding lead times, delivery dates, and technical documentation
Maintain accurate and up-to-date project records and filing systems
Compile and manage construction documentation including RAMS, site registers, O&M manuals, warranties, and handover packs
Support the coordination of site visits, progress meetings, and client updates

Candidate Requirements:

The ideal candidate will have previous experience within the construction, interiors, or fit-out sector and demonstrate excellent organisational and communication skills.
Previous experience in a Project Coordinator, Construction Administrator, Document Controller, or similar role within construction or interiors
Strong administrative and organisational abilities with excellent attention to detail
Ability to manage multiple projects and competing priorities within tight deadlines
Strong communication and interpersonal skills with a professional approach to stakeholder management
Competent in Microsoft Office Suite including Excel, Word, Outlook, and Teams
Experience managing construction documentation and project reporting processes
Understanding of construction project lifecycle and site operations
Knowledge of health & safety documentation and construction compliance processes

How to Apply:

To apply, please submit your updated CV