PA / Office Manager

GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO.

The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role.

You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same

Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips.

To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive.

Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently.

PA Duties:

* CEO Gatekeeper - Screening a large volume of calls & emails

* Providing full administrative support for the CEO

* Responding to emails & enquiries on behalf of the CEO

* Passing on key messages & information to the CEO

* Prioritising for the CEO their daily activities / commitments

* Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)

* Supporting the CEO with the day to day operations management

* Staff rota creation / management support during peak times

* Setting up meetings, producing meeting documents & refreshments

* Minute taking during meetings / typing up notes & sharing with the SMT

* Manage internal communications

* Produce power point presentations

* Type up business reports

* Manage the CEO's personal engagements & personal activities / tasks

* Order & return business / personal goods when needed

* Ensure the site facilities are in order / presentable

Skills Needed:

* Previous experience as a PA, EA or similar is a must have

* Strong complex ever changing diary management skills

* Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable

* Able to communicate effectively at all levels & prioritise workloads

* Strong Administration skills using Word, Excel, Power Point & other software / systems.

* Events management & strong project management skills

* Strong scheduling, planning & coordinating skills

* Strong in putting together itineraries

* Flexible when it comes to outside of standard hours working

* Happy to be on call

This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these.

If you want a role with a real employer of choice then apply today