Administrator

Project Support Administrator

Barnstaple, Roundswell | 8:30am - 5pm | Monday to Friday | Full-time | Permanent

Introduction

Acorn by Synergie is recruiting for a Project Support Administrator to join a busy and fast-paced office team based in Barnstaple, Roundswell. This role involves supporting project coordination, supplier management, customer communication, and general administration duties.

Key Duties:

Create electronic job folders using specific templates and ensure all data is stored correctly.
Input records and product information into bespoke software systems.
Assist in completing Supplier Monitoring Forms.
Ensure supplier documentation, including insurance and assessment forms, is kept up to date.
Support the onboarding of new suppliers and customers.
Attend meetings and take accurate meeting minutes.
Manage electronic file archiving and organisation.
Report furniture defects or shortages to suppliers.
Raise and close non-conformance reports in a timely manner.
Support office housekeeping and hospitality duties.
Collate data for delivery and incoming inspections and maintain reports.
Send and collate customer satisfaction feedback.
Distribute warehouse incoming goods lists to relevant personnel.
Assist with invoicing documentation for the accounts department.
Communicate professionally with internal and external customers via telephone, email, and in person.
Check and file supplier order acknowledgements.
Request and maintain supplier brochures and documentation.
Notify customers of incoming deliveries.
Ensure goods are booked into the warehouse at least 48 hours before job commencement.
Process orders and update supply chain records.
Prepare project documentation as required.
Obtain quotations and raise purchase orders when necessary.

Requirements:

Previous administration experience.
Strong organisational and communication skills.
Good attention to detail and accuracy.
Ability to manage multiple tasks and deadlines.
Confident using computer systems and Microsoft Office.
Professional and customer-focused approach.
Ability to work independently and as part of a team.

What We Offer:

Monday to Friday working hours.
Buy and sell holiday scheme.
Car allowance.
Cycle to work scheme.
Supportive team environment.
Long-term career opportunity.
Varied and fast-paced role.

Interested?

Apply now with your up-to-date CV for more information.

Acorn by Synergie acts as an employment business for the supply of temporary workers