Accounts Payable Assistant

Accounts Payable AssistantBased in Luton, Up to £32,000

About the RoleA well established and growing organisation is seeking a detail oriented Accounts Payable Assistant to join its finance team on a full time, permanent basis. Reporting to the Financial Controller, this position plays a key role in the day to day management of the accounts payable function within a purchase order driven environment.

This role combines ERP based invoice processing with manual controls and requires a strong eye for detail, excellent organisational skills, and a proactive approach to resolving discrepancies and maintaining accurate financial records.

Key ResponsibilitiesAccounts Payable
Process supplier invoices within a purchase order based accounts payable system
Match purchase orders, invoices, and delivery documentation to complete three way matching
Investigate and resolve pricing, quantity, and receipt discrepancies
Maintain and reconcile GRNI balances
Ensure invoices are accurately coded, approved, and posted within agreed timescalesSupplier Payments
Prepare supplier payment runs in line with agreed payment terms
Upload and process payment files through the banking platform
Verify supplier payment information, due dates, and supporting documentation
Maintain accurate audit trails and comply with internal payment controls
Support approval processes and segregation of duties proceduresSupplier & Internal Relationships
Reconcile supplier statements and resolve outstanding queries
Liaise with purchasing, operations, and goods receipt teams to resolve invoice issues
Act as a key contact for supplier payment enquiriesReporting & Compliance
Support weekly and monthly reporting activities, including aged creditors and cashflow reporting
Ensure VAT is processed accurately in line with UK regulations
Adhere to internal financial controls and company procedures
Assist with audit requests and month end close activitiesSkills & ExperienceEssential
Previous experience in an Accounts Payable or Purchase Ledger role
Experience processing supplier payments using ERP systems and banking platforms
Strong understanding of three way matching processes
Knowledge of UK VAT requirements
Experience reconciling supplier accounts and GRNI balances
Good Excel skills and strong attention to detail
Confident communicator with the ability to build effective working relationshipsDesirable
Experience working within manufacturing, engineering, or technical industries
Familiarity with ERP or MRP systems
Understanding of financial controls and audit processesQualifications
AAT qualified, part qualified, or qualified by experience
Relevant finance or business related qualifications beneficial but not essential