Senior Business Project Manager

Senior Business Project Manager
Contract Duration: 02/06/2025 - 31/05/2026
Rate: 100 CHF/hour
Location: Basel
Relocation: Must be based in Basel or willing to relocate
Language: English (Business Fluent); German (Preferred Business Fluent)

Role Summary
Lead the full-cycle implementation of a new global electronic Document Management System (eDMS), impacting over 20,000 users and 25+ manufacturing sites. The role involves coordination with IT and external vendors to ensure delivery within scope, budget, and timeline. Key project phases include Legacy DMS clean-up, business process finalization, system configuration, integration, migration, testing, validation, training, and go-live.

Responsibilities

• Own the full delivery life cycle of the new eDMS system, including Gantt chart, critical path, budget, and milestones.
• Lead cross-functional teams including business analysts and technical consultants.
• Ensure alignment and engagement across internal and external stakeholders.
• Apply best practices for Veeva eDMS/eQMS implementations.
• Manage timelines, project risks, issues, changes, and regulatory compliance.
• Develop project plans, define deliverables, track KPIs and provide updates to stakeholders.
• Ensure proper documentation (project plans, meeting minutes, reports).
• Oversee financial performance, including cost control and reporting.
• Conduct and follow up on project workshops, SteerCo, and key status meetings.

Required Experience

• Minimum 5-7 years in software project implementation, ideally in a GMP-regulated environment.
• Extensive experience with eDMS/eQMS or quality system implementations.
• Preferably direct experience with Veeva Systems.
• Proven track record managing multiple complex projects simultaneously.
• Formal PM certification and familiarity with tools like JIRA and Confluence.
• Ideally experienced in a CDMO or pharmaceutical/biotech setting.

Key Skills

• Strong leadership, stakeholder management, and team motivation.
• Excellent organizational and planning capabilities under pressure.
• Skilled in risk assessment, mitigation strategy, and change management.
• Strong verbal and written communication.
• Negotiation and conflict resolution across diverse stakeholders.
• Ability to interpret data and make insight-driven decisions.
• Comfortable with ambiguity and dynamic environments.
• High integrity, accountability, and ability to drive project outcomes.