Are you a proactive and detail-oriented professional with a passion for facilities management and office operations? We're recruiting for a dynamic organisation seeking an Office Coordinator to ensure the smooth running of its UK-based workplace. This on-site role (5 days a week) involves maintaining a safe, functional, and welcoming office environment while supporting HR administration and stakeholder coordination.

Office Coordinator - London - On Site - Contract 3 months

Key Responsibilities

• Facilities Management: Schedule and oversee routine maintenance, repairs, and inspections for office systems Respond to urgent requests and conduct regular checks to proactively address issues.
• Office Moves & Setup: Coordinate relocations, renovations, and space reconfigurations, including sourcing and arranging furniture and equipment.
• HR Administration: Maintain employee records, assist with onboarding/offboarding processes, support training programs, and manage benefits administration.
• Safety & Compliance: Implement safety protocols, perform audits, and ensure adherence to health and safety regulations, including emergency preparedness.
• Daily Operations: Manage office supplies, equipment upkeep, and vendor relationships. Arrange meetings.
• Communication Hub: Act as the go-to contact
• Space & Budget Oversight: Track office space usage, manage occupancy data, and assist with facilities budgeting to optimise costs.

Qualifications & Experience

• Minimum 2 years' experience in facilities coordination, HR support, property management, or a similar role.
• Bachelor's degree in facilities management, business administration, or a related field (preferred but not essential).

Skills Required

• Strong prioritisation and independent working skills in a fast-paced environment.
• Knowledge of building systems, maintenance processes, and safety standards.
• Excellent communication, negotiation, and problem-solving abilities.
• Proficiency in Microsoft Office and facilities management tools.
• Detail-oriented with a proactive approach to challenges.

Working Conditions

• Full-time, office-based role (Monday-Friday).

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