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Mail Office and Records Administration Assistant

Posted on Oct 23, 2019 by RM IT Professional Resources AG

Basel, Switzerland
Admin & Secretarial
Immediate Start
Annual Salary

Mail Office and Records Administration Assistant vacancy for a globally operating Basel based company in the financial sector.

Your experience/skills:

  • Practical knowledge and experience in an assisting role within a MailOffice, records or document management handling service
  • Sound knowledge of document management
  • Background with scanning and SharePoint or other records and document management tools
  • Sense of discretion in treating restricted and confidential information
  • Languages: English, fluent in written and spoken, German is a plus

Your tasks:

  • Performing timely processing of all incoming and outgoing business correspondence and internal confidential records with use of SharePoint
  • Collecting and distributing physical mail items and newspapers in a timely manner as well as carrying out security checks of incoming correspondence
  • Storing electronic files and hard copies securely along with supporting in quality assurance of meta data and timely archiving
  • Being responsible for administrative tasks including invoicing, statistics and stationery orders as well as managing all internal and external enquiries
  • Collaborating with customer areas, service providers, internal and external suppliers to fulfil the tasks

Start: 11/2019
Duration: 04MM+
Location: Basel, Switzerland
Ref.Nr.: BH14954

Does this Spark your interest? Then take the next step by sending us your CV as a Word document and a contact telephone number on which you are reachable during working hours.

Going the Extra Mile.

As a preferred recruitment agency for Swiss banks, international insurances, finance service providers, software and pharma companies, we acquire exciting positions since 1998 in Zurich, Bern, Basel and other regions in Switzerland every day.

Due to work permit restrictions we unfortunately can only consider applications from EU or Swiss citizens as well as current work-permit holders for Switzerland.

New to Switzerland? In case of a successful placement, we support you with:

  • All administrative questions
  • Finding an apartment
  • Health - and social insurance
  • Work permit and much more

Thank you for your interest. By applying, you give us the permission to internally store and process your data for the application process. We strictly comply with the applicable data protection laws.

Reference: 780560234

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