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Sr. Administrative Assistant

Posted on Oct 18, 2019 by Aerotek

Redmond, WA 98052
Admin & Secretarial
Immediate Start
Annual Salary
The largest Tech company in the world is looking for a Sr. Administrative Assistant. JOB DESCRIPTION: We have an exciting opportunity for a Business Administrator, reporting to the General Manager. If you are looking for an exciting, innovative, fun and fast-paced group; you are someone who is super organized, detail oriented, and is a passionate business support professional; you are a team player with a "can do" attitude - we'd like to talk with you This position interfaces with multiple levels and must be able to adjust direction in response to changing work situations, and accommodate different working styles. The successful candidate must have strong attention to detail; organizational and project management skills with the ability to prioritize work and tasks; be proactive, collaborative and accountable; and have tact in communicating effectively with others. Duties include: Admin Support to GM & Sr. Director Pro-actively manage HR GM and Sr. Director's complex calendar and travel schedule and optimize time Plan and coordinate domestic and international travel plans end-to-end including the proactive anticipation of travel and itinerary Manage expenses in a timely manner, and coordinate expense validation for HR Team Ensure HR GM's readiness for each meeting (including printing daily packet and travel binder) Support HR administrative work related to CVP reviews, mid-years, etc. Assist in the preparation of high-level presentations, including PowerPoint decks, light to moderate excel data support. Support HR GM with any HR team related changes and updates. Team Admin & Project Support In partnership with Business Manager: Ensure the rhythm of the business (ROB) calendar is always current to keep the HR team updated on key upcoming events. Manage and maintain team site, including keeping team aliases updated and archiving materials as needed. Schedule and coordinate team meetings, including agenda, minute taking, facilities, meeting rooms, etc., Track and monitor monthly budgets for the organization, assist in the preparation of SOW, tracking POs, manage team purchases: equipment requests and invoice processing, services, tracking and reconciling payments and expenses etc. Prepare Adhoc reports such as monthly organization charts, Retail All Hands people updates, FRI tracking, or other reports as needed. Assist in event planning and catering, such as HQ On boarding, HR Off site meetings or other team meetings etc. Independently identify and complete additional administrative projects Support HR Leadership team as needed with adhoc requests and travel bookings Other: Dedicated backup support for HQ Admin needs: staffing support, new hire setup, exit interviews Ensure compliance with administrative operations policies and procedures Support general operations management such as office space and facility operations (moves) Actively participate in the HR Admin community Helps coordinate cross department real estate requirements The candidate must have the following qualifications and proven track record: BA/BS degree preferred with an interest in working in HR preferred. Minimum 5 years demonstrated work experience supporting senior management in a fast-paced environment, or previous experience as an HRA. Intermediate experience with latest versions of:Office 365, Windows, Outlook, Excel, Word, PowerPoint, One Note, Share Point. Highly detail orientated with excellent organizational skills; is action-oriented, has outstanding project and time management skills, and proficiency in creating and formatting professional documents. Ability to react with appropriate urgency to situations and events that require a quick response or turnaround. Embracing change is essential. Effective communication skills, both written and verbal with strong interpersonal skills. Ability to take ownership and drive issues to a quick resolution. Demonstrate flexibility in schedule and time demands to meet the needs of the HR ROB. Overtime is required at times. Typical Day: 1) 60% of their time will be supporting the GM and 2 directors who travel.- managing her calendar, helping prioritize her emails, arranging travel. Because of our field connections, the GM and some of the more senior team members do a fair amount of travel (at least once a month) and this contractor will have to help with that. 2) 40% is overall team support: creating POs, some expense reporting, assisting the Business Manager with high-level Business management (supplies, expenses, meal planning, etc). Also, will help with planning larger meetings (All Hands every other month). These meetings are often virtual as the team is remote. Will help plan off-sites Interaction: Highly interactive with the internal team - will also communicate externally arranging off site meetings, booking travel, and ordering food Work Environment: Open space relaxed environment Candidate Requirements: Years of Experience: 5-7 years of administrative experience/Human Resource Assistant experience supporting senior management in a fast paced environment Degrees/Certs: BA/BS preferred not required Top 3 must-have hard skills: Experience supporting a GM level or higher Manager - 3-5 years experience Experience supporting a large team that is both virtual and global - 3-5 years Administrative Assistant Experience - 5-7 years About Aerotek: We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing ® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email accommodationaerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Reference: 777478100

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